01 / The product
You create your masters, pass your vouchers, raise GST invoices, record purchases, settle payments and receipts, track stock, and read your Balance Sheet the same minute.
Each company you open gets its own separate database. That keeps one client's books completely apart from another's, and it means a heavy month in one company never slows down the rest. You still see all of them in one list and switch with a single click.
The screens are made for people who enter accounts all day. Amounts are worked out as you type, GST is applied from the item and the place of supply, the dropdowns are searchable, and every screen has a Help button that explains that screen in plain language.
| Particulars | This year | Last year |
|---|---|---|
| Capital Account | 24,10,000 | 19,80,000 |
| Sundry Debtors | 14,82,400 | 11,26,900 |
| Sundry Creditors | 9,17,650 | 8,04,200 |
| Closing Stock | 4,26,880 | 3,71,540 |
| Bank Accounts | 6,40,120 | 4,92,310 |
02 / In detail
Groups, Ledgers, Voucher Types, Cost Centres, Units of Measurement and Financial Years. A new company is created with a standard chart of accounts and the common GST ledgers already in place.
Journal, Contra, Sales, Purchase, Receipt, Payment, Debit Note and Credit Note, all in one entry screen that changes to suit the voucher you picked. Cost centres can be split across a single line.
Invoices, Performa Invoices, Delivery Challans, Purchases and Purchase Orders, with your own number prefixes. A saved invoice can be printed or emailed as a PDF straight away.
Item categories, units, HSN codes and GST rates, plus stock adjustments for damage, shortage and opening stock. A Service Combo item sells a fixed set of stock items as one service line.
Record what you paid and received, set it off against the right bills, and handle the extras cleanly with expense and income heads, TDS, round off, discount, and credit and debit notes.
Link two companies that both use ActEaze. An invoice raised by the seller can then be pulled into the buyer's books as a ready purchase entry. Nothing moves until the other side accepts it.
Upload a purchase bill or an expense slip and ActEaze AI reads it and prepares a draft entry with the supplier, amounts and GST split filled in. Nothing is posted until a person approves it.
Where hundreds of small entries have piled up in one holding ledger, roll them into a single clearing journal that respects GST. It adds entries rather than deleting them, so it can be reversed.
Every report runs for any date range and any financial year, and you can drill into a figure until you reach the voucher that caused it. Amounts go into Excel as real numbers, so your own totals and formulas work at once.
Long reports print with a repeating page header and a footer that shows the record count and the page number, so a printed set is easy to check and easy to give to somebody else.
| How it runs | Fully cloud based. Works in any modern browser on a desktop, laptop or tablet. Nothing to install and nothing to update. |
|---|---|
| Companies | As many companies as your plan allows, all under one login. Each company has its own separate database. |
| Financial years | Multiple financial years per company. Move between years without closing or splitting your data. |
| Tax | GST built in, with HSN codes, the current GST rates, place of supply, and reverse charge handling. |
| Bringing data in | Tally XML import for masters and vouchers, Excel import for vouchers and items, and the AI Intake Hub for bills and statements. |
| Taking data out | Excel, PDF and CSV on any report, plus Export My Data, which packs the reports you choose into one ZIP file, and Tally XML export for your CA. |
| Backups | Automatic backups twice a day. The company owner can download a backup or restore one at any time. |
| Access control | Invite staff or your CA to a company and switch each module on or off for them. The Audit Trail records who changed what and when. |
| Help | A Help button on every screen with a written guide for that screen, an assistant that answers questions about the product, and a support ticket if you still need a person. |
03 / In numbers
04 / Next step
Send us one email and we will fix a time. We connect to your screen through AnyDesk or TeamViewer and walk you through the product. There is no charge and no obligation.